Administrative Assistant (Project Support)

Zonda Tec Ghana Limited is a leading automobile assembling and sales company in Ghana. We operate a dedicated 4S store (Sales, Service, Spare Parts, Survey) and service stations for our brands including GWM, Chery, DongFeng, Shantui, and Sitrak. We are committed to providing efficient after-sales support through robust parts availability.

- Department: Project Department

- Reports To: Project Manager

Responsibilities:

• Prepare, compile, and submit applications for all necessary statutory permits and licenses, including but not limited to:
• Building Permits (Metropolitan/Municipal/District Assemblies).
• Environmental Permits (Environmental Protection Agency - EPA).
• Zoning and Land Use Certificates.
• National Fire Service Clearance/Certificates.
• Utility connections (Water, Electricity, and Sewerage) permits.
• Track the status of all permit applications and proactively follow up with regulatory authorities to expedite approvals.
• Ensure all project documentation meets the technical specifications and regulatory standards required by Ghanaian law.
• Maintain a centralized digital and physical filing system for all project permits, contracts, drawings, and regulatory correspondence.
• Prepare technical and administrative reports, letters, and presentations for the Project Manager.
• Schedule and coordinate meetings between the engineering team, external consultants, and government officials.
• Review tender documents and engineering drawings to identify permit requirements.
• Liaise between the civil/structural engineers and government inspectors during site inspections.
• Translate technical engineering requirements into the standard language required for official permit applications.
• Manage the Project Manager’s calendar and travel arrangements.
• Process invoices and track budget expenditures related to permit fees and external consultants.

Requirements:

• A Bachelor’s Degree or Higher National Diploma (HND) in Engineering (Civil, Mechanical, Construction, or Structural Engineering preferred) OR a related technical field with a strong understanding of construction processes.
• Minimum of 2–3 years of work experience in an administrative, project support, or regulatory compliance role, preferably within the construction, real estate, or automobile industry in Ghana.
• Proven record of accomplishment of successfully obtaining building/construction permits from Ghanaian authorities (e.g., MMDA, EPA, Fire Service) is a strong advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Project Management software.
• Ability to read and understand basic architectural/engineering drawings.
• Strong report writing and minute-taking skills.

Skills:

• Regulatory Knowledge: Familiarity with Ghana’s Local Government Act, Building Regulations, and Environmental Assessment Regulations.
• Negotiation & Persuasion: Ability to confidently represent the company before government officials and navigate complex bureaucratic processes.
• Attention to Detail: Meticulous in preparing documentation to avoid rejection or delays in permit applications.
• Problem-Solving: Ability to anticipate bottlenecks in the approval process and propose alternative solutions.
• Interpersonal Skills: Excellent communication skills with the ability to work effectively with engineers, administrators, and external stakeholders.

How to Apply:

Interested applicants should send their CVs to the Email: Kindly state "Administrative Assistant (Project Support)" as your email subject.