Finance Officer

Springforth Community School is a Christian multicultural educational institution that has provided quality education for over 15 years. Our mission is to provide quality nursery, primary and secondary education, in a nurturing stimulating environment. We offer the Cambridge and Ghana Education Service curricula.

Springforth Community School (SFCS) is seeking a qualified and detail-oriented Finance Officer to support the school’s financial operations and ensure strong accountability and compliance.

Reporting to the Finance and Administrative Manager (FAM), the Finance Officer is responsible for processing, recording, and maintaining financial transactions, supporting budget implementation, and ensuring proper documentation and accountability of all financial activities.

The FO works closely with the school management team and administrative staff to support smooth financial operations and compliance with SFCS financial policies and procedures.

1. Financial Transactions and Record Keeping

• Accurately record all financial transactions in the accounting system
• Maintain complete and organized documentation for all financial records (vouchers, receipts, invoices)
• Process payments and ensure all supporting documents are complete and approved
• Maintain proper filing systems (electronic and hard copy)

2. Bank and Cash Management

• Monitor bank balances and verify transactions
• Prepare monthly bank reconciliations
• Manage petty cash and ensure proper documentation and controls
• Support cash handling and deposit processes

3. School Fees and Student Accounts Management

• Prepare and issue school fee invoices
• Track and update student fee payments daily
• Maintain accurate student account records
• Follow up with parents/guardians on outstanding payments
• Issue receipts for all payments received
• Generate weekly and monthly reports on fee collection status

4. Budget Tracking and Financial Reporting

• Support preparation of term and annual budgets
• Track expenditure against approved budgets
• Assist in preparing weekly and monthly financial reports
• Provide data for variance analysis and financial reviews

5. Procurement and Vendor Management

• Assist in procurement processes (obtaining quotations, comparing prices)
• Verify receipt of goods and services
• Maintain vendor records and payment schedules
• Prepare payment vouchers for suppliers
• Ensure all payments follow approval procedures

6. Compliance and Audit Support

• Ensure financial transactions comply with SFCS policies
• Support preparation of audit documentation
• Maintain accurate and audit‑ready financial records
• Assist in implementing internal control procedures

Qualifications

Education

• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Experience

• Minimum of 2–3 years of relevant experience in accounting or finance
• Experience working in a school or educational institution is an added advantage

Technical Skills

• Accounting software
• Microsoft Excel and spreadsheets
• Word processing and email systems

Core Competencies

• Attention to Detail: High level of accuracy in financial data and documentation
• Integrity and Accountability: Strong ethical handling of financial resources
• Organization: Ability to manage multiple tasks and maintain structured records
• Communication: Professional interaction with staff, parents, and vendors
• Teamwork: Ability to work effectively within a team
• Time Management: Ability to meet deadlines and prioritize tasks