Salary Accounts Officer

Purpose of the Job

The Salary Accounts Officer is responsible for accurately accounting for, reconciling, and preparing salary related accounts. The role participates in various aspects of the end-to-end salary accounts cycle at various times, including but not limited to reconciling salary related general ledger accounts, processing payroll payments to relevant third parties, as well as identifying, resolving and escalating discrepancies accordingly.

Job Objectives

Salary Accounts Processing & Reconciliation

Process salary-related transactions and reconcile salary general ledger accounts to ensure accuracy and completeness. Match payroll deductions on SAP Human Resources to corresponding salary accounts on SAP Finance. Maintain accurate records of salary postings and ensure alignment between payroll and finance systems.

Payments & Third-Party Management

Process payroll-related payments to third parties accurately and within defined timelines. Maintain supporting documentation for all payments and ensure audit readiness. Respond to and resolve third-party payment queries in a timely manner.

Discrepancy Identification & Resolution

Identify discrepancies between payroll and general ledger accounts. Escalate issues to payroll or the Group Salary Accounts Manager for corrective action. Follow up on outstanding items and maintain tracking until resolution.

Stakeholder Support & Query Management

Respond to internal and external queries via phone and email accurately and professionally. Support the Group Salary Accounts Manager with requests relating to salary accounts activities. Collaborate with payroll and relevant stakeholders to resolve account-related issues.

Administration & Compliance

Maintain filing and archiving of salary account records in line with audit requirements. Ensure all daily, weekly, and monthly processing deadlines are met. Perform administrative and ad hoc tasks to support salary accounts operations.

Qualifications

Grade 12 with accounting or equivalent - (essential). Degree or diploma with accounting or equivalent - (preferred).

Experience

Essential: +2 years relevant experience in an accounts officer, financial, administrative, or similar role.

Knowledge and Skills

Working knowledge of Microsoft Office 365 – Outlook, Word, Excel (essential) Accounting package exposure to SAP - (essential). Working knowledge of the below areas (essential)

• Procedures and risks related to payment processes.
• Basic knowledge of reconciliation
• Accounting, debtors & creditors knowledge
• Internet banking experience
• Exposure to and an understanding of corporate and retail orientated environments - (preferred).